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Part Time Admin Assistant
Job Description
Overview
Join a local manufacturing dynamic team as a Part Time Administrative Assistant and become a vital support pillar for the organization! This energetic role offers an exciting opportunity to engage in diverse administrative tasks, streamline office operations, and contribute to a positive and productive work environment. You will be the backbone of daily office functions, ensuring smooth communication, efficient scheduling, and accurate record-keeping. If you thrive in a fast-paced setting, possess excellent organizational skills, and enjoy supporting teams with enthusiasm, this position is perfect for you!
Responsibilities
- Manage calendar appointments and coordinate meetings using Microsoft Outlook Calendar and Google Workspace tools.
- Provide executive administrative support by preparing documents, proofreading correspondence, and handling transcription tasks with precision.
- Assist with event planning activities, including logistics, vendor communication, and onsite setup to ensure successful gatherings.
- Perform data entry and bookkeeping duties utilizing QuickBooks to maintain accurate financial records.
- Handle front desk responsibilities such as greeting visitors, answering multi-line phone systems with professional phone etiquette, and managing incoming inquiries.
- Organize files and maintain filing systems—both digital and physical—to ensure quick retrieval of information.
- Support project coordination efforts by tracking deadlines, preparing reports, and collaborating across teams to meet objectives efficiently.
Experience
- Prior administrative experience in an office environment demonstrating strong organizational skills and attention to detail.
- Personal assistant or executive administrative support experience preferred, showcasing proficiency in calendar management and correspondence handling.
- Familiarity with office management tools including Microsoft Office Suite (Word, Excel), Google Workspace applications, and DocuSign for electronic signatures.
- Proven ability to perform clerical tasks such as proofreading, transcription, data entry, and filing accurately and efficiently.
- Excellent customer service skills with the ability to communicate professionally via phone and in person while maintaining proper phone etiquette on multi-line systems.
- Experience with bookkeeping software like QuickBooks is highly desirable for managing financial records effectively.
- Demonstrated ability to juggle multiple priorities in a fast-paced environment while maintaining high-quality work standards. This role offers a vibrant work atmosphere where your proactive approach will be valued! We are committed to fostering a supportive environment that encourages growth and professional development. Join us to make a meaningful impact through your organizational expertise while enjoying the satisfaction of supporting a thriving team!
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Discover exciting job opportunities in and around Wichita, Kansas! Known as the "Air Capital of the World," Wichita offers a thriving job market in aviation, healthcare, and manufacturing industries. Nestled along the picturesque Arkansas River, this vibrant city boasts a dynamic arts scene with the Wichita Art Museum, Orpheum Theater, and Exploration Place. Enjoy the distinct flavors of Kansas with BBQ joints like Pig In Pig Out and Delano Barbeque Company. Cheer on the Wichita Wind Surge at Riverfront Stadium or explore the scenic beauty of Botanica Gardens and Sedgwick County Park. Start your career journey in Wichita today and experience the warm hospitality and endless opportunities this region has to offer!